Fleet intelligence
ManagerDash
Live operational and compliance overview, automatically restricted to authorised branches.
Thursday 10 September 2026 · All permitted branches
Fleet operations are running at 94%
28 of 30 active vans roadworthy · 41 of 45 scheduled jobs complete · 2 open defects require attention.
Live asset count: Active Vans and roadworthy/held figures are calculated directly from the current vehicle database for the user's permitted branch scope.
30
ACTIVE VANS
28 available · 2 held
96%
CHECK COMPLIANCE
Above 95% target
45
JOBS TODAY
41 completed
22m
AVG JOB TIME
3m faster than 30-day average
2
OPEN DEFECTS
1 vehicle held
Branch efficiency
TodayRotherham: 18/19 jobs complete, 100% check completion and average job time 19 minutes.
Compliance deadlines
YK24 ABC · MOT
6 daysRotherham
YS73 XYZ · Service
SoonLeeds · due in 421 miles
YR22 HGV · Insurance
24 daysDoncaster
YT74 NET · Service
48 daysRotherham
Incidents requiring attention
INC-260910-003 · YK24 ABC
Insurance reviewRoad traffic collision · James Burton · driver statement + 3 images
Parts returns requiring action
PR-260910-008 · Taylor Transport
RET note requiredFaulty DAF air dryer · collected by James Burton
PR-260910-009 · Smith Haulage
Supplier return requiredUnneeded brake chamber · RET-45891 attached
Live fleet status
| Vehicle | Branch | Usual driver | MOT | Service | Today's check | Status |
|---|
Driver performance
| Driver | Jobs | Completion | Avg job | Checks |
|---|---|---|---|---|
| James Burton | 12 | 100% | 19m | 100% |
| Sarah Green | 9 | 100% | 22m | 100% |
| John Smith | 11 | 91% | 26m | 92% |
Recent audit events
08:52 · JOB 84721 delivered
CompleteJames Burton · YK24 ABC · Smith Haulage
08:31 · Dangerous tyre defect
Vehicle heldMark Ellis · YR22 HGV
08:04 · RUN-10047 started
LoggedJames Burton · Rotherham
07:41 · Vehicle check submitted
SignedYK24 ABC · nil defects
Parts logistics
VanPlanner
Create and dispatch mixed collection/delivery runs within the signed-in user's permitted branch scope.
8
RUNS TODAY
5 complete · 3 active
45
PARTS JOBS
41 complete
6
VANS OUT
All checked
94%
ON-TIME RATE
+4% this week
RUN-10047
In progressRoute v1James Burton · YK24 ABC
Rotherham · started 08:04 · 4 stops · 3 linked jobs · live route changes sync to DriverDash
Rotherham · started 08:04 · 4 stops · 3 linked jobs · live route changes sync to DriverDash
1
Collection
ABC Truck Parts · SheffieldJOB 84721 + JOB 84728 · collected 08:31
2
Delivery
Smith Haulage · RotherhamJOB 84721 · driver en route
3
Delivery
Jones Transport · BarnsleyJOB 84728
4
Collection / Return
Volvo Truck & Bus · SheffieldJOB 84803 · return to NETS
Route overview
Estimated distance
47.3 miIncluding branch return
Estimated duration
2h 16mTraffic-adjusted demo
Load utilisation
62%Assigned parts estimate
Unallocated parts jobs
| Job | Type | From / to | Parts | Priority | Action |
|---|---|---|---|---|---|
| 84811 | Collection | DAF Sheffield → NETS | Air dryer ×1 | Urgent | |
| 84812 | Delivery | NETS → Taylor Transport | Brake pads ×2 | Today | |
| 84813 | Collection | Scania Worksop → NETS | Mirror assembly | Normal |
Run calendar · September 2026
Mon 7
7 runs complete
Tue 8
8 runs complete
Wed 9
9 runs complete
Thu 10
RUN-10047 · active
RUN-10048 · queued
Fri 11
4 planned runs
Sat 12
Sun 13
Driver webapp
DriverDash
One authenticated driver session for checks, dispatch, defects and activity.
FleetDash Driver
Driver sign in
Enter your unique 6-digit driver code · example: 123456
Rotherham branch
Good morning, James
Signed in securely · YK24 ABC allocated · RUN-10047 assigned
✓ ReadyVehicle
4 stopsCurrent run
3 jobsAssigned parts
My Run
RUN-10047
YK24 ABC · Rotherham · 4 stops · 3 linked jobs
✓ Vehicle check complete
07:41 · nil defects · vehicle roadworthy
07:41 · nil defects · vehicle roadworthy
Every action is timestamped against this driver session.
CheckDash
YK24 ABC
Ford Transit Custom · James Burton · Rotherham
Driver declaration
I confirm I have completed this walkaround check and reported every defect identified.
I confirm I have completed this walkaround check and reported every defect identified.
Ad-hoc defect report
Report Defect
YK24 ABC · report an issue without altering previous checks
Customer returns
Parts Return
Record parts collected back from a customer for branch processing.
Driver responsibility: identify and collect the returned item accurately. ManagerDash completes the RET note and supplier-return paperwork.
Driver history
My Activity
Thursday 10 September 2026
07:41 · Vehicle Check
CompleteYK24 ABC · nil defects · signed
08:04 · RUN-10047 started
LoggedRotherham branch
08:31 · Collection complete
CompleteABC Truck Parts · JOB 84721 + 84728
08:52 · Delivery complete
CompleteSmith Haulage · JOB 84721
09:18 · Parts return collected
Office actionTaylor Transport · PR-260910-008 · faulty air dryer
Fleet register
Vehicles & Assets
Central record for every registered van.
30
REGISTERED
Across 3 branches
28
ROADWORTHY
93.3%
1
OUT OF SERVICE
Dangerous defect
1
WORKSHOP
Scheduled maintenance
Vehicle database
Permission-aware asset controls| Reg | Vehicle | Branch | VIN | Usual driver | Mileage | MOT | Service | Status | Asset info |
|---|
ASSET RULE
Overall Manager/Admin: can open and edit assets inside their authorised branch scope. Branch Manager: can only view assets in their assigned branch unless you grant an explicit edit capability. Asset removal is a soft removal/deactivation, so historic checks, defects, runs and audit records remain intact.
Driver identities
Drivers
Unique driver codes, usual vans, branch allocation and activity within permitted branch scope.
21
ACTIVE DRIVERS
Across all branches
100%
INDIVIDUAL LOGIN
No shared driver accounts
4
ACTIVE NOW
3 runs · 1 check
| Driver | Branch | Usual van | Code | Jobs today | Check compliance | Status | Action |
|---|---|---|---|---|---|---|---|
| James Burton DRV-003 | Rotherham | YK24 ABC | ••••56 | 12 | 100% | On run | |
| Sarah Green DRV-004 | Rotherham | YT74 NET | ••••91 | 9 | 100% | Available | |
| John Smith DRV-009 | Leeds | YS73 XYZ | ••••37 | 11 | 92% | On run | |
| Mark Ellis DRV-012 | Doncaster | YR22 HGV | ••••04 | 4 | 100% | Vehicle held |
Parts workflow
Parts Jobs
Collections, deliveries, returns, linked run history and the daily operational map in one branch-scoped workspace.
45
TODAY
41 complete
3
IN PROGRESS
All on route
1
FAILED / RETURNED
Parts not ready
94%
ON TIME
+4% vs last week
Parts job register
Click a job to view / edit| Job | Type | Customer Name | Delivery Address | Parts | Run | Driver | Status | Time |
|---|
Map legend
BaseOutstandingCompleteFailed
Jobs shown
0Click any job reference
It opens the specific job record. Users with edit permission can change the job; every save creates a timestamped audit entry stating who made the changes.
It opens the specific job record. Users with edit permission can change the job; every save creates a timestamped audit entry stating who made the changes.
Returns control
Parts Returns
Track customer returns from driver collection through RET note and supplier return completion.
4
OPEN RETURNS
2 need office action
1
RET NOTE REQUIRED
Cannot complete
1
SUPPLIER RETURN REQUIRED
RET attached
17
COMPLETED THIS MONTH
All paperwork attached
Open return register
No return can close without both document stages| Return | Branch | Customer | Part / reason | Collected by | RET note | Supplier return | Status |
|---|
PR-260910-008
RET note requiredTaylor Transport · faulty part
DAF-1897668 Air Dryer ×1 · original JOB 84790 · collected 09:18 by James Burton.
DAF-1897668 Air Dryer ×1 · original JOB 84790 · collected 09:18 by James Burton.
1 · Driver collected
2 · RET note
3 · Supplier return
4 · Complete
Driver collection record
AttachedTimestamp + driver identity + item details
RET note
MissingRET number and document required
Supplier return
MissingReturn reference/document required after RET
PR-260910-009
Supplier return requiredSmith Haulage · unneeded part
BPW-054443 Brake Chamber ×1 · original JOB 84781 · collected 08:44 by Sarah Green.
BPW-054443 Brake Chamber ×1 · original JOB 84781 · collected 08:44 by Sarah Green.
1 · Driver collected
2 · RET-45891
3 · Supplier return
4 · Complete
RET note
AttachedRET-45891
Supplier return
OutstandingReference and supplier paperwork required
Accident & damage management
Incidents
Driver-submitted crashes, vehicle damage and other incidents with insurance, evidence and management follow-up.
2
OPEN INCIDENTS
1 insurance review
1
VEHICLE HELD
Awaiting inspection
1
CLAIM OPEN
Insurer notified
3
ATTACHMENTS
Driver evidence
Incident register
Click incident to manage| Incident | Branch | Date / Time | Vehicle | Driver | Type | Insurance | Status |
|---|
Vehicle defects
Defects & Rectification
Original defect records remain immutable and the view is restricted to permitted branches.
2
OPEN
1 dangerous
1
VEHICLE HELD
YR22 HGV
6h
AVG RECTIFICATION
This month
DEF-260910-014
DangerousYR22 HGV automatically taken out of service
Nearside rear tyre: sidewall damage / cord visible.
Nearside rear tyre: sidewall damage / cord visible.
Reported byMark Ellis · 08:31
BranchDoncaster
Check itemTyres & tread
DEF-260910-011
Requires attentionYS73 XYZ remains roadworthy
Nearside mirror housing cracked; glass secure and visibility unaffected.
Nearside mirror housing cracked; glass secure and visibility unaffected.
Reported byJohn Smith · 07:36
BranchLeeds
TargetRepair before 17 Sep
Planned maintenance
Maintenance
Service, MOT, tax, insurance and repair scheduling for permitted branches only.
1
DUE < 7 DAYS
MOT
3
DUE < 30 DAYS
Across branches
98%
ON-TIME SERVICE
Rolling 12 months
1
WORKSHOP NOW
Planned service
| Vehicle | Event | Due | Mileage rule | Branch | Booked | Status |
|---|---|---|---|---|---|---|
| YK24 ABC | MOT | 16 Sep 2026 | — | Rotherham | 14 Sep · 09:00 | 6 days |
| YS73 XYZ | Service | 03 Oct 2026 | 421 miles | Leeds | Not booked | Due soon |
| YR22 HGV | Insurance | 04 Oct 2026 | — | Doncaster | N/A | 24 days |
| YT74 NET | Service | 28 Oct 2026 | 4,120 miles | Rotherham | Not booked | 48 days |
People + fleet capacity
Operations Calendar
Annual leave, driver availability, MOTs, services, workshop bookings and special compliance dates.
2
ON LEAVE
This week
1
MOT < 7 DAYS
YK24 ABC
1
WORKSHOP
Planned service
3
SPECIAL DATES
Next 30 days
September 2026 · week view
Annual LeaveComplianceMaintenanceMon 7Sarah Green · Annual Leave
Tue 8Sarah Green · Annual LeaveYS73 XYZ · Workshop
Wed 9Sarah Green · Annual Leave
Thu 10Sarah Green · Annual LeaveYR22 HGV · Vehicle held
Fri 11Sarah Green · Annual Leave
Sat 12
Sun 13YK24 ABC · MOT in 3 days
Availability warnings
Sarah Green · Annual Leave
Review runs7–15 September · 2 future runs require reassignment
John Smith · Training
Planned18 September · full day
Upcoming compliance
YK24 ABC · MOT
6 days16 September 2026
YS73 XYZ · Service
SoonDue in 421 miles
YR22 HGV · Insurance
24 days4 October 2026
Reporting & evidence
Reports & Audit
Generate permission-scoped operational, compliance and audit reports from FleetDash data.
Generate Demo Report
Live demo dataChoose a report type and click Generate report.
Access Directory
Users & Branches
Read-only view of access assigned by FleetDash Control.
🔒 Permissions controlled by FleetDash Owner
Manager permission model
Backend enforced| Example account | Role | Allowed branch IDs | What they can see | Branch switcher |
|---|---|---|---|---|
| Laura Wright | Branch Manager | rotherham | Rotherham only | Locked / hidden |
| Regional Manager | Overall Manager | rotherham, leeds | Rotherham + Leeds | Either branch or All permitted |
| Operations Director | Overall Manager | rotherham, leeds, doncaster | All authorised branches | Any authorised branch or All |
Important: branch permissions apply to data retrieval and to form choices. A Rotherham manager's API queries are scoped to Rotherham, and the server rejects any submitted driverId, vehicleId, jobId, defectId or branchId belonging to another branch—even if someone manually alters the browser request.
Permission enforcement by layer
Consistent across stack| Layer | Branch Manager | Overall Manager | Admin |
|---|---|---|---|
| Dashboard KPIs | Assigned branch only | Permitted branches / All | All tenant branches |
| Vehicles/assets | Assigned branch view | View + edit permitted branches | FleetDash Owner sets capability |
| Drivers | Assigned branch only | Permitted branches | All tenant branches |
| VanPlanner jobs/runs | Assigned branch only | Permitted branches | All tenant branches |
| CheckDash / defects | Assigned branch only | Permitted branches | All tenant branches |
| Parts returns | Assigned branch only | Permitted branches | All tenant branches |
| Incidents / insurance | Assigned branch + permission | Permitted branches + permission | FleetDash Control capability |
| Calendar | Assigned branch only | Permitted branches / All | All tenant branches |
| Daily map | Coordinates for assigned branch only | Permitted branch coordinates only | All tenant branches |
| Reports / exports | Assigned branch only | Permitted branches | All tenant branches |
| Cross-branch data | Denied | Denied unless explicitly permitted | Tenant-wide |
| User roles / permissions | Cannot change | Cannot change | FleetDash Control only |
Branches
Read onlyRotherham
Active33 active staff · 12 vans
Leeds
Active21 active staff · 10 vans
Doncaster
Active17 active staff · 8 vans
Manager accounts
Read onlyJames Burton
AdminOrganisation Administrator · all branches
Laura Wright
ManagerBranch Manager · Rotherham
David Hall
ManagerBranch Manager · Leeds
FleetDash Control is the single authority for access.
Only the FleetDash Owner can create users, assign roles, choose authorised branches, grant compliance/audit permissions, change feature access or suspend accounts. ManagerDash only consumes those permissions.
Only the FleetDash Owner can create users, assign roles, choose authorised branches, grant compliance/audit permissions, change feature access or suspend accounts. ManagerDash only consumes those permissions.
Role permissions
| Role | Branches | Fleet | Drivers | Runs | Defect release |
|---|---|---|---|---|---|
| Administrator | All | Full | Full | Full | Yes |
| Branch Manager | Assigned | Assigned | Assigned | Assigned | Yes |
| Planner | Assigned | View | View | Create/Edit | No |
| Driver | Own | Allocated van | Own | Own run | No |
Production IP & security model
Server controlledBrowser = presentation layer
DriverDash, VanPlanner and ManagerDash receive only the UI and data their authenticated role needs.
DriverDash, VanPlanner and ManagerDash receive only the UI and data their authenticated role needs.
Server = protected product logic
Permissions, tenant isolation, audit creation, vehicle holds, compliance validation and licence enforcement run server-side.
Permissions, tenant isolation, audit creation, vehicle holds, compliance validation and licence enforcement run server-side.
Private owner console
FleetDash Control
Only the FleetDash Owner can create users and assign permissions.
Create / Edit User Access
Permission principle
Single source of truth
ManagerDash, VanPlanner and DriverDash never invent permissions. They consume the role, branch IDs and capability flags issued by FleetDash Control.
ManagerDash, VanPlanner and DriverDash never invent permissions. They consume the role, branch IDs and capability flags issued by FleetDash Control.
Can customer manager promote themselves?No
Can branch manager add another branch?No
Can FleetDash Owner change permissions?Yes
Are permission changes audited?Yes